7 reasons cloud computing makes document management systems (DMS) accessible to companies, including yours
Companies have their hands forced by regulatory compliance. Others are purely drawn to the time- and cost-saving benefits of streamlined processes, data security, document control solutions, improved collaboration, and dependable convenience.
Companies of all sizes are moving archaic, manual processes to efficient, controlled document management systems (DMS) designed specifically for document workflow, storage, and retrieval. Gone are the days of searching the network for the most recent version of a file. Gone are the days of circulating documents throughout corporate headquarters to get signatures.
The global document management system market is forecast to nearly double by 2024 to $6 billion,* and cloud computing is driving much of that growth. Why? Cloud document management offers seven advantages over its on-premise sibling—advantages that appeal to a wider range of organizations.
No installation or maintenance required
On-premise DMS require information technology (IT) departments to purchase, install and maintain hardware and software. Though large enterprises might have the necessary resources, it’s often a challenge to get department-level projects like a DMS rollout to rank high on IT’s priority list. On the other end of the spectrum, small companies often don’t have the IT resources required to support a DMS in-house.
With cloud-based document management, companies essentially transfer the IT responsibility to vendors whose only job is to maintain the document control application. Setup can be completed in minutes, not months. If you ever have questions or problems, the response time and resolution time from a vendor (who’s a DMS specialist) can be quicker than your own IT department. In addition, your system upgrades or patches are done automatically in the cloud.
Cloud computing’s affordability, reliability, and scalability make document control systems accessible to groups, departments, and companies that may be challenged to host a DMS in-house. Now, companies of any size in any industry can achieve the promise of improved productivity and increased profitability with a cloud-based DMS.
*Source: Global Market Insights, Inc.