Put simply, cloud computing is computing based on the internet. At many companies, people run applications or programs from software installed on a physical computer or server in their building. Cloud computing allows people access to the same kinds of applications through the internet, from anywhere, at any time. And using a managed cloud service allows your company to utilize the benefits of the cloud without configuring the cloud environment internally. This task is outsourced to a trusted managed cloud provider, taking away the worry of keeping your cloud environment running as efficiently as possible; ensuring that any capacity issues, bandwidth needs, and potential cyber threats are monitored and dealt with quickly and proactively. Because of cloud computing’s many advantages, including scalability, security, and reduced business expenses, many companies are beginning to utilize managed cloud services. Let’s take a look a closer look at each of these benefits.
Benefits of the cloud
Flexibility and Scalability
With a traditional system, planning for unexpected growth would require the purchase of extra servers, storage, and licenses. And adding all this extra technology involves having someone install hardware and then paying for any required maintenance. For businesses with little to no growth, this was not such a problem. But for most budding companies, the growth itself can cause major issues, and increasingly higher costs.
Luckily with managed cloud storage, whether you need to increase or scale-down your cloud capacity, the flexibility is built into the service. When your data storage is constrained physically, you are restricted in how you can scale your environment to meet the demands of your business. With the cloud, you remove the limit to the physical size of your server environment, allowing you to start small and support the growth of your business over time, without any interruption in your business flow or expensive, unplanned changes. And, most cloud computing applications use a subscription-based payment model. This allows your business to scale up or down according to their current budget and needs.
By cutting loose the ties that bind you to your physical infrastructure, you can focus on building out your infrastructure in a more efficient and cost-saving way. By harnessing the scalability of your cloud environment through the above and other methods, you can grow quicker and easier (smarter?).
In addition to scalability, managed cloud computing adds another level of security to your document storage. Internally, data centers and mature infrastructures are designed with intense security best practices. Equipment is monitored, and access to the premises of data centers is tightly restricted. Highly experienced staff maintain these infrastructures, processes are controlled and there are always many eyes on these systems. This makes it extremely difficult for your data to be breached or stolen by someone outside of your company.
In the event of a disaster, like a fire or electrical storm, your data is kept safe. A recent study by insurance company Nationwide showed that 68% of businesses have no disaster recovery plan in place. And, 49% percent said it would take three months or more to recover from a national disaster; too long to survive in most cases. By choosing to use a managed cloud service, the responsibility of data loss prevention is placed on the cloud provider. And since your company’s information will be locked and encrypted within the cloud, there is no risk of data loss. By using a managed cloud supplier, gone are the days of worrying about your company’s security procedures. You can relax knowing your data is in secure, reliable hands.
Thanks to this combination of the cloud’s built-in scalability and enhanced security, upgrading to a managed cloud will almost ensure your company saves money. Attempting to establish and run a data center is expensive and requires a lot of employee time. You have to purchase the right equipment and hire technicians to install and manage the servers. When you shift to managed cloud computing, these responsibilities are passed on to your provider. This allows your company to pay for the resource usage you need while taking advantage of scale and reliability, two things that most companies cannot afford internally. And all software updates are completed for you automatically, eliminating the need to perform them using your own resources.
Since cloud services operate on a subscription model, where your cost is based on usage over time, the risk of spending all your budget at once is eliminated. The money and time you save allows you to focus on growing your business instead of focusing on your IT footprint.
GxP/21 CFR Part 11 Compliant Environment for Regulated Companies
If your company requires a validated system, there are managed cloud providers that offer complete GxP and 21 CFR Part 11 compliance. Unfortunately, keeping up with these regulations internally can be confusing and extremely time-consuming. So, instead of worrying yourself and your employees with regulation risks, you can pass these responsibilities to an expert team of IT professionals who are experienced in the realm of compliance by utilizing a managed cloud service.
A CIO study reports that businesses in regulated industries actually account for the steepest rate of increase in the adoption of cloud applications in recent years. One example cited in the report is that 36% of healthcare organizations were on their way to adopting cloud applications, up from just 8% in the previous year. Another example, financial services, had similar findings: cloud adoption was at 37.5%, up from only 9.5% the year prior.
And these companies are shifting to manage cloud services for a reason. By transferring your information to the cloud, you are hosting it with a high degree of data integrity in an audit ready environment. And for companies who are often subject to regulatory oversight, cloud solutions help to streamline your workflows while exceeding regulatory requirements. You are saving company money and employee time, giving you more resources to focus on growing your business.
Our document control and quality management software, ENSUR, is available in the highly secure, validated, GxP and 21 CFR Part 11 compliant environment, the DocXellent Managed Cloud (DMC). DMC is a collection of cloud hosting services provided by DocXellent which houses the audit-ready IT infrastructure that is ENSUR Cloud.
The DMC hosted ENSUR software is a complete solution that provides you with a fully managed application environment where hosting, application maintenance and technical support is handled quickly and efficiently by our outstanding team of technical support professionals. Whether you require an audit-ready cloud solution or not, ENSUR Cloud is a secure, scalable and cost-effective option for your document management needs.
Contact us at firstname.lastname@example.org to set up a consultation to scope out an ENSUR Cloud or DMC solution for your GxP and 21 CFR Part 11 applications today!